Tuesday, April 23, 2013

Technical AERA Tips for the 2013 Annual Meeting

The 2013 AERA Annual Meeting is almost here! To prepare, here are some more tips for attending the conference. These tips complement those general conference attendance tips we posted roughly 3 weeks ago. If you have any questions about topics specific to the AERA annual meeting and its structure, then these tips are for you!

These tips are a modification of an earlier blog post written by Yin Wah Kreher (2012, Feb. 24),  with questions compiled by Janice Hansen while they worked at the 2011 New Orleans Annual Meeting Graduate Student Council (GSC) Registration Booth. Both were GSC Division C Reps. These were the most frequently asked questions by graduate students who stopped by the GSC Reg Booth. 

The original post on which this is based can be retrieved from:
10 Most Frequently Asked Questions at NOLA Annual Meeting 2011 Reg Booth.]

Will I get into trouble if I walk in late for a session?

Definitely! There's an AERA latecomers patrol! Just kidding. You won't get into trouble because we understand travel plans can change, and sometimes it’s a bit of a walk to get from one venue to another. However, when you are late, please be as minimally disruptive as possible. Also, if you need to leave early try to wait for a break or transition between speakers.

What is a Division Session?

There are 12 divisions within AERA. Each division focuses on broad research or professional interests, ranging from administration and curriculum to teacher education to education policy and politics. You can find out more about the divisions at: http://www.aera.net/AboutAERA/MemberConstituents/Divisions/tabid/10178/Default.aspx

A "division session" is one that is planned by a specific division and thus is aligned with their research and professional interests.

What is a SIG?

“SIG” stands for Special Interest Group. SIGs are more specialized than divisions, and are a forum of involvement and collaboration for individuals interested in a specific field of study, teaching, or research. You can search for events hosted by particular SIGs in the online program.

More information on SIGs and a SIGs directory can be found here: http://www.aera.net/AboutAERA/MemberConstituents/SIGs/tabid/10179/Default.aspx

What is an Invited Session? Does that mean I have to be invited to attend?

No, you don’t have to be invited to attend an invited session. “Invited” just means that the speaker was invited to give the presentation, or that the division was invited to submit a session. Typically this indicates that the speaker is well-known in that area.

What is a Paper Session?

In paper sessions, authors present abbreviated versions of their papers, followed by comments/critiques by a discussant and then a general audience discussion. In general, program chairs should plan on featuring four to five papers in a Paper Session.  A typical structure for a session with four or five papers is approximately 5 minutes for the chair to introduce the session, 12 minutes per author presentation, 12 minutes of critique by discussant(s), and 15 minutes of discussion with panel and audience.

More details about paper sessions can be found here: http://www.aera.net/EventsMeetings/AnnualMeeting/2013AnnualMeetingDetails/PresenterParticipantInformation/tabid/14778/Default.aspx#session

What is a Roundtable Session?

This session format is like an informal paper session. Each table will have 3-5 researchers presenting their accepted papers on topics of similar interest. There will be a Chair who is knowledgeable about the research area facilitating interactions and participation. Interaction is emphasized with these sessions, so attendees can engage in dialogue with the researchers. Roundtables are scheduled for 90-minute timeslots, and the tables start with 10 chairs. Some additional chairs will be available to add to popular tables, but get there early if you really want a seat!

More details about round table sessions can be found here: http://www.aera.net/EventsMeetings/AnnualMeeting/2013AnnualMeetingDetails/PresenterParticipantInformation/tabid/14778/Default.aspx#session

Can I attend a Business Meeting?

Yes, if it is an open meeting. There are open business meetings run by every Division and SIG.

Are there parties or social events where I can meet other graduate students?

Yes! There are GSC networking sessions, and Division and SIG business meetings, receptions, and socials. In fact, we are hosting a graduate student social (along with the Motivation in Education SIG) on Monday, April 29th. We’ll meet at 8:30PM (after the Division C business meeting) for some good food and drinks at Lefty O'Doul's. Come join us there!

Here’s the blog-post about the social:


How can I meet [insert academic idol’s name here]?

You can search the online program now or check the phone program app/paper program at the conference for “People” who are attending and presenting. If they are presenting, attend their session and stay afterwards to introduce yourself and to talk about their research and your interests. Be mindful of their time though, because they are busy people!

What should I do if two sessions I want to attend are scheduled at the same time?

You can go to one session early to see if you can get handouts or business cards from the presenters (this is better suited for roundtable and poster sessions), and then attend the other session. Or you could attend the first presentation of one session, then quietly excuse yourself and head to the other session to catch the later presentations (better suited for events with distinct presentation formats like paper sessions). Research papers are also uploaded to the online repository, so you can access any presenter’s paper there.

How do I access the online paper repository?

If you want to find an accepted paper presented at the conferences, you can search the online repository. If you are an AERA member, on your login page you will find “Online Paper Repository” under Member Benefits.

Here are more specific details for accessing the repository: http://www.aera.net/Publications/OnlinePaperRepository/tabid/10250/Default.aspx

For more general tips about attending conferences, see our General Conference Tips blog post and all related older posts:


No comments:

Post a Comment